Privacy Policy

This privacy policy sets out how The October Club uses and protects any information that you give The October Club when you use this website.

The October Club is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

The October Club may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 23 July 2013.

What we collect

We may collect the following information:

  • name and job title
  • contact information including email address
  • demographic information such as postcode, preferences and interests
  • other information relevant to customer surveys and/or offers

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record keeping.
  • We may use the information to improve our products and services.
  • We may periodically send promotional emailsor other information which we think you may find interesting using the email address which you have provided. 
  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure,we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Email Marketing

Our organisation uses email marketing for users who have signed up via the website and through imported mailing lists. The email marketing software makes use of open tracking and click tracking. This will track how many recipients did/did not open the email and the links that were clicked within the email.

The email marketing platform tracks individual users who open and click specific links, as available through the reports interface, and in the segments interface for sending follow-up campaigns. The data is used for statistical purposes and you may receive follow-up emails from us.

E-news subscription

This form will store your  name and email address in a database on the website. This information will be used for email marketing purposes (see above).

The cookies found on our site

Google Analytics

Google Analytics provides anonymous statistics on website usage. Cookies are used to track the source of a visitor, their session on the website (to associate multiple page views to one visit) and

whether they are a new or returning visitor.

Cookie name
Description
Type/Length

__utmb __utmc

Determining Visitor Session Contains a unique visitor identifier

30 minutes from set/update

__utma

Identifying Unique Visitors Contains a unique visitor identifier

2 years from set/update

__utmz

Tracking Traffic Sources & Navigation Contains traffic source and information about referring keyword or website

6 months from set/update

PHP Session ID

A PHP session is created when certain functionality is in use on the website, allowing the website to uniquely identify one user between page loads. This is essential for the websites operation, and is used for facilities such as logins to the content management system and load balancing.

Cookie name
Description
Type/Length

PHPSESSID

Contains an anonymous identifier that can be used by the server to provide a continuous service.

Expires when the browser is closed

YouTube

YouTube uses cookies to store a user’s preference of video and the ids of the videos they watched. This helps them determine which videos you would be more interested in.

Cookie name
Description
Type/Length

PREF

Used for storing user preferences

Determines which subjects a user prefers

10 years from set/update

VISITOR_INFO1_LIVE

Keeps track of watched videos Contains a unique visitor identifier, and id’s of the videos watched

8 months from set/update

These cookies appear when you visit a webpage that has an embedded YouTube video. There is no way to prevent these cookies from being stored unless the users’ browser is set to ‘not allow’ cookies (See Appendix 1). YouTube’s cookies do not store any Personally Identifiable Information (PII).

To disable the use of cookies:

It is possible to stop your web browser accepting cookies from one website or all websites through built in cookie controls. If you do this you may find that some aspects of this website and others stop working, or stop working as well. (For example login facilities and shopping carts may stop working completely)

All modern browsers allow you to change your cookie settings. The following links provide details on how to do this in a range of popular web browsers:

Cookie settings in Internet Explorer
(Link to: http://support.microsoft.com/kb/196955

Cookie settings in Firefox
(Link to: http://support.mozilla.org/en-US/kb/Cookies

Cookie settings in Chrome
(Link to: http://support.google.com/chrome/bin/answer.py?hl=en&answer=95647)

Cookie settings in Safari
(Link to: http://docs.info.apple.com/article.html?path=Safari/3.0/en/9277.html)

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
  • if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at enquiries@octoberclub.com

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to:

Address to go here...

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

 

e. enquiries@octoberclub.com     t. 07817797764
Privacy Policy